Office Administrator - boomsatsuma

Source: www.artsjobs.org.uk

Pay:  A starting salary of £23k

Deadline: 5pm, Monday April 3rd 

A full time Office Administrator is required by boomsatsuma, a busy and growing creative company in central Bristol. We are looking for a super-efficient administrator who is able to juggle a complex work load to support both boomsatsuma Creative CIC and boomsatsuma Education Ltd. The Administrator will support a growing portfolio of projects including; our post 16 Media Production courses, Professional Acting Diploma, a growing film production strand with commissions from business and public sector and our well respected arts grant funded projects

Please see the job description, person specification and how to apply below

Job Description

• Creating and managing systems to ensure the smooth running of our office
• Developing and maintaining filing systems and ordering office supplies
• Managing correspondence by email and phone
• Assist in planning and arranging events
• Drafting, formatting, and printing documents
• Creating agendas, preparing board updates and minute taking
• Maintaining records of employee holiday requests
• Reviewing company policies and procedures
• Issuing template contracts and letter agreements
• Maintaining the functioning of the office ICT
• Recording expenditure, expenses and managing budgets
• Keeping cash flow forecasts up to date
• Raising invoices and payroll using Sage One
• Producing management accounts
• Setting up systems for boomsatsuma Education courses
• Managing admissions and maintaining databases of students on roll
• Working with teaching staff to enter students for qualifications
• Supporting marketing and communications activity as required.

Person Specification

Essential

Excellent team player

Adept at working in a busy and sometimes unpredictable creative environment

Juggling multi strand work flows

Knowledge of basic budget management

Competent with Apple Mac basic programmes

Self-reliant and able to prioritise work flow

A good working knowledge of Excel

An excellent standard of written English

A good communicator

Desirable

A knowledge of Sageone accounts systems

Experience of either the arts or education sectors

• 26 days holiday a year (including a Christmas shut down) plus bank holidays
• A 37.5 hour week. 9am -5.30 pm Monday to Friday

Please apply with CV and covering letter to stuart@boomsatsuma.com by 5pm on Monday April 3rd